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Can the Administrator of an Estate Sell Property of the Estate

Can an administrator sell property of the estate

For those wondering “can the administrator of an estate sell property of the estate”, the short answer is yes, unless there are restrictions in his Letters of Administration which requires court approval before selling the property or there is a restriction that limits the administration of the estate to a certain amount. Once the administrator is appointed by the court, the administrator may act on authority of New York State law to marshal the assets of the estate, pay debts and expenses and disburse the remainder of the estate to the rightful beneficiaries. That can include a house, bank account, stock portfolio, automobiles, and any other assets of an estate.

However, even though the administrator of an estate does not legally have to have the beneficiaries’ approval, it may still be a good idea for the administrator to communicate with the beneficiaries in a way that can be later proven in court (such as email) to confirm in writing that they agree with the administrator’s decision.

For example, if the administrator is selling an property of an estate, such as a house or a business, the administrator will do well to advise beneficiaries of the price for which the asset is being sold and confirm in writing that the beneficiaries are comfortable with that price, so as to avoid being sued in the future for “selling it under market value.” So does the administrator have the final say? Yes. But is it a good idea to for the administrator to sell the property without all beneficiaries approving? Not really. Putting himself in such a risky position is what an administrator cannot do.

Having your New York estate lawyer get a release form beneficiaries is especially crucial when the transaction in question involves the administrator personally, such as when the transaction is between the estate and the administrator or the administrator derives some sort of benefit from the transaction. For example, if the administrator is transferring a share of the decedent’s business, house, or other property to themselves, the administrator of an estate should obtain a written release from the beneficiaries, or at least get them to approve it in writing, in order to avoid the possibility of being sued. Transferring assets to yourself often triggers feelings of inequity in beneficiaries, so it is important to communicate with them, explain that they are still getting a fair share of the estate, and that they are actually getting more money than they would have if not for you buying them out because of cost savings on transaction costs such as paying a broker. It is important that there is a feeling that the administrator fulfilled his responsibilities to the beneficiaries.

The most crucial release that an administrator can get from the beneficiaries is at the end of the estate. Once the assets are collected or sold and the debts are paid out, and it’s time for the administrator or administrator of a New York estate to disburse the funds to the beneficiaries. But before the administrator does that, it is important to get the release from the beneficiaries that states that they are satisfied with what they are getting and are never going to sue the administrator. The best release comes with an informal accounting, which provides a summary of what property went into the estates, what the expenses were, and what is the share of inheritance for each beneficiary.

Assets that were held in the sole name of a New York City decedent at the time of the decedent’s death are subject to probate under New York laws. Assets may include cash in bank accounts, real estate, stocks, bonds, motor vehicles and vessels, a family business, royalties and copyrights and other assets. The administrator , together with the assistance of a New York City estate attorney, must compile a list of the decedent’s assets and prepare an inventory. A New York probate attorney can also recommend other professionals that the administrator may need to hire to determine the value of the assets such as an appraiser, real estate broker and CPA or accountant.

An estate inventory is required to be submitted to the Surrogate’s Court within 6 months days after the administrator of the estate is appointed. Compiling the estate inventory also gives you a chance to determine the total value of the estate and the amount of any estate taxes that are due. Your estate attorney will review the inventory to make sure that everything is in order before it is submitted to the Surrogate’s Court for review and approval.

Assets That May Need to Be Sold

The administrator is in charge of reviewing the creditor’s claims and other claims submitted by the decedent’s creditors and interested parties to the estate. Creditors and other claimants must submit their claims within the prescribed statutory period in order to get paid. Sometimes, the administrator of an estate must sell some of the estate assets to pay off creditors or satisfy specific bequest.

Assets that may need to be sold are as follows:

• Decedent’s primary residence, vacation property or retirement property or any commercial real estate
• Family business including business equipment and business assets
• Stocks, bonds and other investments
• Collectible items including artwork, classic cars, etc. and memorabilia
• Furniture and household furnishings
• Jewelry

Many times the administrator of an estate will discuss the sale of the decedent’s assets with the beneficiaries, to make sure that everyone is in agreement so as to avoid any estate litigation accounting challenges later on by one or more of the beneficiaries. The administrator may also decide to sell assets even if they are not needed to pay off creditors. For example, many times the decedent’s family members and beneficiaries decide that they would rather receive the cash proceeds from the sale of the decedent’s house than keep the property and have to become landlords.

Large estates, especially celebrity estates, often have estate sales where items are auctioned off at public auctions. Smaller estates may simply decide to sell assets in an informal sale.
If you involved in the sale of estate assets as an administrator, or you are a beneficiary or interested party who would like to expedite the closing of an estate, contact a New York City probate and estate attorney to assist you with the matter. An attorney can help with locating and selling estate assets, preparing and reviewing accountings, attending court hearings and making sure court and tax deadlines are met on time.

An administrator is a fiduciary, meaning that he has a duty to exercise the utmost good faith and undivided loyalty toward the beneficiaries throughout the relationship.[1] Does the duty to exercise “good faith and undivided loyalty” include a duty to seek approval from the beneficiaries before selling a house? An administrator “must act in accordance with the highest principles of morality, fidelity, loyalty and fair dealing.” [2] Does the administrator’s failure to seek the beneficiaries’ approval violate those principles? Probably not. Unless of course the administrator is self-dealing, which is a violation of fiduciary duty.

So can an administrator of the estate sell property of the estate below market value? No. Selling the property of the estate for less than market value for entities controlled by the administrator, or getting money “under the table” is embezzlement, or more simply, stealing.

New York Consolidated Laws, Estates, Powers and Trusts Law – EPT § 11-1.6 states that “Every fiduciary shall keep property received as fiduciary separate from his individual property.  He shall not invest or deposit such property with any corporation or other person doing business under the banking law, or with any other person or institution, in his own name, but all transactions by him affecting such property shall be in his name as fiduciary.” [3]

New York’s Penal Law (the Criminal Law) states that “A person steals property and commits larceny when, with intent to deprive another of property or to appropriate the same to himself or to a third person, he wrongfully takes, obtains or withholds such property from an owner thereof.” [4]

The estate owns the house. If the administrator uses the house to benefit himself at the expense of the beneficiaries, he would be committing embezzlement, which is a larceny.

New York Penal Law continues to say that “Larceny includes a wrongful taking, obtaining or withholding of another’s property, with the intent prescribed in subdivision one of this section, committed … by conduct heretofore defined or known as common law larceny by trespassory taking, common law larceny by trick, embezzlement, or obtaining property by false pretenses.” [5]

To sum up, can the administrator of an estate sell property of the estate? Yes. The administrator does not have to seek the beneficiaries approval, but in many cases it is better to do so before the transaction rather than to be sued by the beneficiaries later.

You can call Albert Goodwin, Esq., who is a New York estate, guardianship, wills, trust, medicaid and probate lawyer, and make an appointment to discuss spousal claims and rights to the estate. He can be reached at (212) 233-1233 or (718) 509-9774.

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[1] NY EPTL § 11-1.1

[2] In re Estate of Naumoff, 301 A.D.2d 802, 803, 754 N.Y.S.2d 70 (3d Dep’t 2003)

[3] NY EPTL § 11-1.6

[4] NY PEN § 155.05

[5] NY PEN § 155.05